There are times when you find an entire Word Table or entire row move to a new page, leaving a large empty space in your document.
When this happens, you may find yourself wasting a lot of time trying to bring the Table or row back to where you would like it placed.
However, if it just doesn’t move you may be questioning just what is up with the Table.
There are many reasons this could be happening.
Control a Word Table split
In this blog I’ve included the following tips to help you control where your row or Table splits.
- Two fixes for when the entire Table row is moving to the next page
- Two fixes for when a Word Table Header row is not repeating on the following page
Use these as steps to check if Table properties and settings are the reason your Word Table or row isn’t splitting and instead moving on to the next page.
And check out the quick fix for if your Header rows aren’t repeating once you have your Table-split in place.
1. Entire Word Table moving to next page
If the entire Word Table is moving to a new page it may be that the Table has been formatted so that ALL rows stay together and don’t split over multiple pages.
To check if this is the cause, check the following settings.
Fix #1 – Check if rows have been formatted as Keep with Next
The Paragraph setting Keep with Next allows you to force rows to stay together. This option is fabulous if you are wanting the entire Table or maybe just a few rows to always remain together.
However, if you are unaware that this setting is turned on, it can be super frustrating trying to work out why your Table or rows are moving to a new page.
Removing this setting will allow your Table rows to move as normal.
Step 1: Select the entire Table.
Tip: you can easily do this simply by clicking the arrows at the top left of the Table.
Step 2: From the Home tab, click the Paragraph launcher arrow. This will open the Paragraph dialog box.
Step 3: Click the Line and Page Breaks tab.
Step 4: If the Keep with next option is checked, this is what may be causing the Table to move. Remove the check from the Keep with next box and then click OK.
Step 5: Word will now treat every row as an individual row and not try to keep all rows together on the same page.
Fix #2: All rows may be set to ‘Repeat Header Rows’
The Repeat Header Rows option is fabulous when you require the Header row of the Table repeated at the top of your Table if it spans multiple pages.
However, if every row has been set to be a Header Row the entire Table will move to a new page.
To fix this, select the entire Table and from the Table Layout tab click Repeat Header Rows to turn off the option.
If you require the Header row to be repeated, only select the top row or rows that are required and click Repeat Header Rows to turn the option on for only the selected rows.
2. Entire Table row is moving to the next page
Every Table has pre-set properties which can be customised to suit your needs.
One property that can be customised is how rows split between pages.
If you are finding the content of a row isn’t splitting over on to the next page, but instead moving the entire row to the next page it may be that a Row property has been changed to allow this to happen.
To check if this is the cause, check the following Table Properties settings.
Fix #1: Allow rows to break across pages isn’t selected
Step 1: Select the row or rows that are moving to the next page.
Step 2: From the Table Layout tab, select Properties.
Step 3: The Table Properties dialog box will open.
Step 4: Select the Row tab. If the Allow row to break across pages option isn’t checked, this is what is causing the entire row to move on to the next page. Place a check in the Allow row to break across pages box.
Step 5: Click OK. Your row will now split over multiple pages.
Fix #2: Allow rows to break across pages is greyed out
If the Allow row to break across pages option is greyed out, please check if your row contains text with a Text Direction other than horizontal.
A Text Direction setting other than horizontal will set the Allow row to break across pages option to greyed out.
It’s a simple fix. Just set the text direction back to horizontal and the Allow row to break across pages option will be available again.
3. Word Table Header row not repeating
Once you have your Table or row split you may still have the problem of your Header row not repeating.
There are two main causes for this.
Fix #1 Table Properties Text wrapping
The Table Properties setting for Text wrapping may be set to Around.
Step 1: To check this, from the Table Layout tab click Table Properties.
Step 2: On the Table tab, check if the Text wrapping option is set to Around. If it is, change this option to None.
Step 3: Click OK.
Your Header row should now be repeating on to the next page.
Fix #2 Merge a Split Table
When you split a Table the Header row in the will not repeat at the top of the split table.
If you would like the Header row to repeat, follow the steps below.
Step 1: Leave the Table as one Table (don’t split it). Select the row that you would like to start on the next page.
Step 2: From the Home tab, click the Paragraph launcher arrow. This will open the Paragraph dialog box.
Step 3: Click the Line and Page Breaks tab.
Step 4: Now select the Page break before option.
Step 5: Click OK. The Header row will now be repeated at the top of your Table.
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Certified Microsoft Office Specialist
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Happy Excel-ling!!
Thanks, my entire table was moving to next page, your tip worked!
Hi Salona. I’m so glad the instructions helped you out! Thank you so much for letting us know. Take care, Sharyn