March 26


Outlook – turn off the mail desktop alert

By Sharyn Baines

March 26, 2014

Administration, Email

PROBLEM: when an Outlook email alert notifies us of new mail we often read the message and reply to it later. The problem is we’re reading (and thinking about) those messages twice.

SOLUTION: save time by dealing with the email once!  To avoid temptation turn the email alert off!


Outlook – Turn off the Mail desktop alert

  1. In Outlook click the File tab and then select Options.
  2. Click Mail.
  3. In the Message Arrival group remove the check mark from the Display a Desktop Alert option.
  4. Click OK.

Now try hard to only check your messages at set times during the day.  You will be surprised how much more you will get done!

BTW, This is a MUST for when you are presenting to clients.  It can be very embarrassing to have a personal email displayed on the screen while you are presenting to others…especially if the content of the message is something you would rather not share!

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Sharyn Baines

About the author

Sharyn is an expert trainer. She became the first certified Microsoft® MOUS Authorised Instructor in New Zealand. She is endorsed by Microsoft® as a qualified Microsoft® Office Specialist and has more than 20 years of experience in the training industry, developing and delivering technology training workshops. Her approach to taking the “techie-speak” out of technology training has placed her as a preferred supplier to many of New Zealand’s leading organisations.

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